Case Study: Transportation of Medical Equipment for an Exhibition from Zurich to Kyiv

Task: A participant in a medical exhibition in Kyiv needed to bring equipment from Zurich for their exhibition stand. The shipment was relatively small, weighing just 46 kg, but the equipment was valuable and fragile, and the deadline was strict: it had to arrive in Kyiv before the exhibition began. A late delivery would have meant an empty stand.

Solution: For a shipment of this weight, the cheapest option would have been to send it as part of a consolidated load. We decided against this. With consolidated transportation, packages are handled several times at warehouses, placed alongside other cargo, and the truck only departs once a full load has been assembled. For fragile equipment with a fixed delivery deadline, this would have introduced unnecessary risks.

Instead, we assigned a dedicated van exclusively for this shipment. The boxes were loaded in Zurich once, kept upright with no other cargo placed next to them, and left untouched throughout the journey to Kyiv. The vehicle departed immediately, without waiting for additional cargo.

Route: The van left Zurich on Wednesday and reached Kovel by Friday, covering approximately 1,700 km in three days via Germany and Poland. The equipment arrived in Kyiv on Monday.

Result: The equipment was delivered to Kyiv on November 2, 2026, on time and before the exhibition began. The client had enough time to prepare the exhibition stand.

If you are transporting equipment for an exhibition, allow some extra time and let us know the event dates in advance. For small but valuable shipments with a strict deadline, a dedicated van is often a more reliable option than consolidated transportation. The price difference can be far less than the cost of missing an exhibition. Find out more on our international transportation and freight transportation in Kyiv pages.